December is coming and all of my projects are also going to accomplish . Initially I was working on a coaching project. At the end of August during a meeting with my manager of Jhpiego (NGO partner) ,she has given me four other projects which make me too busy. In the remaining page you can read brief insights of all my projects and their accomplishment.
1:Developing a monitoring and reporting tool:
Description: Work with Demand Creation Team and M&E team to develop monitoring and reporting tools and reward systems that link VCA, CLs and target attainment- Work closely with Tesha, Michael, Cyprian and Thomas.
* Monthly data tool that monitors and measures VCA activities and target attainment
* Linked reward system for VCAs and CCLs to attaining high quality demand creation services and target attainment
* Finalize coaching and mentoring tools to be used by clusters.
Following is the time line and accomplishment of this project.
|Major Task||Completion date||Sub task||Follow up|
|Meeting with M&E about the time flow and objectives of project.||Oct 11,2016||Consultation with stake holders.|
|Conduct effective meeting.|
|Conduct meeting with demand creation team about the data and activities capturing system.||Oct 29, 2016.||Consultation with STM|
|Consultation with CLs, CHPs and VCAs.|
|Meeting with Director and STM.|
|Preparation of Software for monitoring and reporting tool.||30 November, 2016.||Final model consultation||In Progress|
|Adjustment as per recommendation of Stakeholders.||In Progress.|
|Launch of New software tool for monitoring and reporting of CHPs and VCAs.||7 December||Final meeting on the project.||In Progress.|
|Launch of new tool and
get together with team.
2.Coaching tool for Cluster leader and Community health provider:
Description: This project has two parts.In first part I have to develop skills set for the community health providers and the 2nd part is about the coaching tools for Cluster leaders (First line managers).It needed an extensive field work and I did it.following is the time line and accomplishment of this project.
|Coaching tool for Cluster leaders and Community health providers:|
|Major Task||Completion date||Sub Task||Follow up.|
|Work in the field to identify the gaps in key messages and client management.||15 August, 2016.||Work in Tabora district.|
|Work in Nzega district|
|Discussion with Senior technical officers.|
|Deliver a presentation on the strength and weakness in the demand creation team and its solution and recommendation.|
|Develop skills set for CHPs and VCA and coaching tools for CLs.||15 September, 2016.||Get feedback from demand creation team.|
|Prepare and present all skills set and coaching tool.|
|Training of CHPs and CLs||Oct 25, 2016.||Prepare training materials on posters.||
|Consult with team|
|Launch in the field||Dec 10,2016.||Arrange joint visit||In progress|
|Suggest recommendation||In progress|
3: Reward system for Community Health Providers (CHPs) and Volunteer community Advocate (VCAs):
Description: CHPs and VCAs are the first line community mobilizers.During my working in the field I’ve observe that there is no motivation tool for the CHPs and VCAs.Then my manager discuss it in detail and give me this assignment also.Following is the timeline and progress of this project.
|Reward system for Community Health Providers (CHPs) Volunteer community Advocate (VCAs):|
|Major Task||Completion date||Sub task||Follow up|
|Develop reward tool for CHPs and VCAs.||30th September, 2016.||Review previous available tools.|
|Consultation with all stakeholders.|
|Final draft ready.|
|Present during annual workshop||26 Oct, 2016.||Prepare presentation|
|Feedback from STO and director.|
|Deliver final presentation.|
|Finance and get approval from the USAIDS.||30th November, 2016.||Send draft to concern for approval.||In progress.|
4: Community Feedback project for VMMC:
Description: Community feedback model- work with Michael and Maende and Kenneth Chima (MCSP)
* Explore the use of MCSPs community feedback tool for use in VMMC programming
* Pilot tool with team in AIDS Free communities.
Following is the time flow and its progress.
|Community Feedback project for VMMC|
|Major Task||Completion dates||Sub task||Follow up|
|Review MCS tool||Oct 30.||Receive tool from MCS.||I’ve received this too on 15 November.|
|Create a community feedback tool for VMMC.||In Progress|
|Consult with the Stakeholders||27 Nov||Schedule a meeting with Health providers in Iringa, Njombe and Tabora region.||In Progress.|
|Finalize the tool.||In progress.|
|Launch in two district of Tabora.||20th December, 2016.||Assigning a team and train them.||In progress.|
|Start getting feed back||In progress.|
|Final report||In progress.|
5: Adolescence AIDS free friendly project:
Description: Supporting our Adolescent Friendly Services Objective- work closely with Maende Makokha and Mychelle Farmer
*Review and work with team on planning adolescent workplan deliverables
* Work with Jhpiego adolescent adviser and AIDS Free team to develop adolescent friendly VMMC flip charts (ages 10-12, 13-14, 15-18)
* Work with team on developing adolescent friendly training package to develop facility champions.
|Adolescence AIDS free friendly project|
|Major Task||Due date||Sub tasks||Follow up|
|Flipchart preparations||30th November, 2016.||10-12 age group||In Progress|
|13-14 age group||In Progress.|
|15-18 age group||In Progress.|
|Brain storming on collaboration with schools.||First week of December, 2016.||Prepare a school activities||
Prepared AID free champion school knowledge quiz.
|Feedback from the STOs||waiting|
|Final plan preparation.||waiting|
|Develop Adolescent friendly training package for facility champion.||12th December, 2016.||Sources of materials|
|Consults with stakeholders||ongoing|
|Final documents preparation.||Ongoing|
So this is all about my busy schedule in the rest of one month and a week.These are different projects and a lot of learning.If you are in new organization,the major challenge is how quickly you can understand the tool and system of that organization.The 2nd important challenge is the stakeholders.How better you can understand the needs of each stakeholders. The solution for all challenges is the ADP.Read again and again the materials of ADP,it will help you to finish your project successfully. In October I’ve also visited Zanzibar Island.Wait for my next blog to know about this beautiful Island.